Home > Conference2017 > Making our conference autism-friendly

Making our conference autism-friendly

AsIAm is an organisation committed to developing a more inclusive Ireland for the Autism-community. The need for society to be made more accessible for Autistic people is something which our organisation constantly highlights. Whenever we get the opportunity we like to demonstrate Autism-friendly practises.

We feel autism-friendly practises are particularly vital at the National Autism Conference. For attendees, conferences can be busy, overwhelming environments. It can be stressful planning and organising your day and the level of communication and interaction can be exhausting. While we cannot make every aspect of the day suit every person’s needs, we are committed to ensuring that the venue is accessible as possible, for as many people as possible. This includes ensuring that everyone knows what to expect and has an opportunity to prepare themselves accordingly.

In the weeks ahead, we will make photographs available of the rooms and also develop a social story or “what to expect” guide for the event. In the meantime, we wanted to share some of the measures we will be putting in place on the day:

Venue

We deliberately hold the Conference in a self-contained Conference Centre so that we can control the sensory environment, in so far as possible. We will also be briefing all Conference venue staff and technicians prior to the event on the specific needs of our community

Communication Stickers & Ear Plugs

Every delegate will receive communication stickers and ear plugs on arrival. The stickers can be used to indicate if you wish to have people initiate conversation or if you would prefer to chose to initiate conversation if you wish to speak (replacement stickers will be available for people who may prefer different options at different points in the day). The ear plugs can be used at any point in the day if a person wishes to regulate noise levels.

Live Animation

Conferences are a real example of information overload. While we make speaker notes available after the Conference, we also want to highlight the different ways of taking in and processing information, which can benefit everyone. For that reason, we have an artist live animate our conference. At the breaks, you can see what was just discussed on stage in picture format!

Question & Answer Boxes

For those who may wish to ask questions but not feel comfortable speaking in a large room or who may find it difficult to think of a question on the spot, we will provide question boxes so that you will have an opportunity to submit questions. Not every question can be put to every speaker but it is an opportunity to participate beyond speaking on the floor.

Quiet Registration

As conference registration can be a busy and stressful process, we provide a quiet area and time for registration for Autistic delegates who pre-register for this option

Quiet Spaces

We will have a number of quiet spaces available throughout the day for delegates who may need to take a break from the sessions or the crowd. As well as these spaces, The Grand Hotel is conveniently located next to Malahide Beach for those who may enjoy a quick stroll during the course of the day!

Dietary

Due to the wide variety of dietary needs within the Autism Community, we will provide an opportunity for delegates to submit their dietary needs to us, ahead of the Conference, which we will do our very best to accommodate.

We have deliberately selected lunch options which are not too strong smelling and will only permit lunch options / food provided by our caterers in the Conference venue, for this reason

We will also provide an opportunity to register for a “quiet lunch” option.

Lighting & Smell

We will ask attendees to disable flash on their phones, if taking photographs. Our official photographer will ask for people’s preferences before using flash.

We will ask Delegates to avoid wearing perfume or aftershave to the event

Accepting & Empowering atmosphere

The most important part of our Conference is the atmosphere. We encourage everyone to be themselves and to “do what they need to do” once accepting the needs and experiences of other Delegates

To that end, in preparing for Conference please feel free to bring any sensory equipment or coping tools which work for you. If you need to pace or move about please feel free! The only consideration we ask is that you are mindful of other people’s experiences – when we are all considerate of each other’s needs, a great event (and indeed society!) is made!

by - 17 April, 2017

Last updated by - April 17, 2017

in Conference2017, Uncategorized

Can this be improved? Contact webeditor@asiam.ie if you have any suggestions for this article.
You May ALso Like

Our Week Online – 14/10/2018

by - 14 October, 2018

Here's a new series on the website where we round up some of the best writing on autism, disabili...[...]

Autism friendly places Santa will visit this Christmas

by - 7 December, 2017

Thank you to all our Facebook followers who helped us put this great resource together. Below is ...[...]

Eleanor Walsh: “You Matter!”

by - 23 November, 2017

Eleanor Walsh, a member of our Youth Leadership Team, lets those of us on the spectrum know why w...[...]

Update: AsIAm National Autism Conference

by - 17 October, 2017

The AsIAm team are extremely busy with last minute preparations for our National Autism Conferenc...[...]

The National Disability Inclusion Strategy – what is it?

by - 14 July, 2017

WHAT IS THE NATIONAL DISABILITY INCLUSION STRATEGY? The National Disability Inclusion Strategy 2...[...]

Conference venue & location

by - 17 April, 2017

The 2017 Conference is taking place in the stunning surrounds of The Grand Hotel in the village o...[...]

Conference exhibitors

by - 17 April, 2017

  An exhibition will run in conjunction with the all day Conference. This is an opportunity...[...]

Sponsorship opportunities

by - 17 April, 2017

The AsIAm National Autism Conference does not currently have a major sponsor nor is it funded by ...[...]

Tickets

by - 17 April, 2017

Powered by Eventbrite[...]

Speaker biographies

by - 17 April, 2017

Fergus Finlay To Follow...                 Dr....[...]

Programme

by - 17 April, 2017

We are proud to present our programme for "Expectations" - The AsIAm National Autism Conference 2...[...]

Youth Leadership Team Update

by - 2 November, 2016

Our Youth Leadership Team are well underway now with their work for 2016. The YLT have had two gr...[...]

Darragh Byrne: Life after School

by - 16 September, 2016

We are very conscious that as we cover education issues this September, that not everyone is goin...[...]

AsIAm YouthHub – NEW “The Autism Experience Exhibition”

by - 9 June, 2016

AsIAm is excited to announce the launch of "The Autism Experience" Exhibition, as part of our You...[...]

Statement following RTE “Prime Time Investigates” Report on Dangerous use of MMS

by - 7 April, 2015

On watching RTE "Prime Time Investigates" Report on the dangerous use of MMS as a bogus treatm...[...]

“AsYouCan” – Recognising Autism Inclusion Ambassadors

by - 7 April, 2015

"AsYouCan" is the new campaign we have unveiled in time for World Autism Awareness Month 2015. Th...[...]

Adam’s Blog: What a few weeks!

by - 9 March, 2014

I am all too aware that I have not gotten to sit down and write a blog for the site for a number ...[...]

What YOU think. What I feel – Issue #2

by - 5 February, 2014

AsIAm.ie is committed to reaching out to the general public, who may have no knowledge of the con...[...]

Video: 5 Top Aspergers-related videos

by - 11 February, 2013

Its a cold, wet Monday afternoon so we decided that it was time for some POSITIVITY. Take a loo...[...]

Fionn Hamill: The Strengths My Aspergers Gives Me

by - 10 February, 2013

Often Aspergers Syndrome or autism are betrayed as severe disabilities or challenges that can't ...[...]

Was this article helpful?
Top