Governance

The AsIAm Child Protection Policy is a set of best practice guidelines aimed at providing a safe environment for young service users and young volunteers. The policy also aims to safeguard and support AsIAm employees and volunteers when they are working with children. This policy acts as a template for best practice in how employees, Board Directors, sponsors, partners, volunteers and AsIAm ambassadors (often collectively referred to in this policy document as “employees”) behave when working with children. The policy applies to all work processes, including in­person, online and remote communications. It also applies to all interaction between employees and children regardless of where it takes place.

It is important to read the policy carefully in order to understand the level of protection both provided and expected.

This policy has been designed in accordance with child protection legislation, the existing Children First: National Guidance for the Protection and Welfare of Children.You can download the policy if you wish from here

This cookie policy explains what cookies are and how we use them on our website. You should read this policy, so you can understand what type of cookies we use, the information we collect using the cookies and how that information is used. By using our website, you are agreeing that we can use cookies in accordance with this policy.

Cookies are simple text files stored by your web browser that provide a method of distinguishing among donors and visitors to the website. To learn more about cookies and how to delete them visit www.aboutcookies.org.

AsIAm uses cookies to identify your browser as you visit pages on our website.

Cookies created on your computer by using our website do not contain personally identifiable information and do not compromise your privacy or security. When we refer to “cookies” in this policy, we also mean other similar technologies such as pixels, tags and/or SDKs.Cookies allow AsIAm to gather anonymous information.

Cookies also allow AsIAm to provide more relevant, targeted content as you travel through sites in AsIAm’s media network as appropriate.

Analytical/performance or ‘First Party’ cookies
These cookies allow us to recognise and count the number of visitors to our website and to see how visitors move around when they are using it. This helps us to improve the way our website works, for example, by ensuring that users find what they are looking for easily.

We use Google Analytics to collect information about visitor behaviour on our website. Google Analytics stores information about what pages you visit, how long you are on the site, how you got here, and what you click on. This analytics data is collected via a JavaScript tag in the pages of our site and is not tied to personally identifiable information. We therefore do not collect or store your personal information (e.g. your name or address) so this information cannot be used to identify who you are.You can find out more about Google’s position on privacy as regards its analytics service.

These cookies are used to make the sharing of content easier. Some of our website pages may contain applications and tools that are linked to third party social media service providers such as Facebook, Twitter or Google+. Through these applications or tools, the social media service provider may set its own cookies on your device (“third party cookies”). We do not control the settings of these cookies, so we suggest you check the social media service provider’s website for more information about their cookies and how to manage them.

We also have a variety of pages on social media sites such as Facebook and Twitter and we provide links to these pages on our website. If you choose to click on these links, the social media service provider may set its own cookies on your device. We do not control the settings of these cookies, so we suggest you check the social media service provider’s website for more information about their cookies and how to manage them.

The Data Protection Commissioner has a page of information about cookies, including details of how you can use the settings in your browser to control them.

If you would like more information on the social sharing cookies and how to manage them, please visit the relevant social media service provider’s website for more information:

Facebook – https://www.facebook.com/policies/cookies/
Instagram – https://help.instagram.com/1896641480634370?ref=ig
X/Twitter – https://help.twitter.com/en/rules-and-policies/x-cookies
YouTube – http://www.google.com/intl/en/policies/privacy/

We may update this policy from time to time. Changes in technology, legislation and authorities’ guidance may require us to inform you of the activities we undertake where it affects your privacy rights. You should check this page occasionally to ensure you are familiar with any changes

By using AsIAm.ie, you agree to be bound by the following Terms and Conditions, which take effect immediately on your first use of this website.

If you do not agree to be bound by all of the following terms please do not access, use and/or contribute to AsIAm.ie.

AsIAm may change these terms from time to time and so you should check these terms regularly. Your continued use of this website will be deemed acceptance of the updated or amended terms. If you do not agree to the changes, you should cease using this website.

Definitions
• ‘AsIAm’, and ‘we’ means AsIAm – Autism Spectrum Information Advice and Meeting Point Ltd., and includes any person or organisation involved in any part of the design, development, response-handling, marketing, promotion or other similar aspects of this site;
• ‘AsIAm.ie’ means the organisation’s website;
• ‘User’ or ‘Users’ or ‘you’ or ‘your’ refers to any person or persons viewing or interacting with this site;
• ‘Content’ refers to any text, video, photograph or other image presented on this site to Users by either AsIAm or other Users, and ‘your Content’ is Content that you upload as submissions to our News and Blogs section or other parts of AsIAm.ie;
• Link’ or ‘links’ means internet hyperlinks and ‘linked’ is to be construed accordingly.

Every care is taken to ensure that the information included in this website is accurate but inaccuracies may nevertheless occur. If you discover any information which you believe to be inaccurate please email: ian@asiam.ie.

Please note that the views represented on this site do not necessarily reflect those of AsIAm.

There are a number of links from this website to sites maintained by other groups. These links are provided purely to assist you and in good faith. The presence of a link does not imply that AsIAm endorses or supports these groups nor does the absence of a group imply that AsIAm does not support it.

AsIAm cannot be held responsible for any damage or loss caused by any inaccuracy in the materials on this site, or in linked sites/pages.

Most content on AsIAm.ie is available for free distribution with attribution. Notable exceptions include:

• Images used in articles that may belong to the photographer or stock photo website;
• User-submitted content that requires the explicit permission of the author to reproduce.

You agree, to the maximum extent allowed by law, to indemnify AsIAm and any affiliates from and against any and all liabilities, expenses (including legal fees) and damages arising out of claims resulting from your use of the website, including, without limitation, any claims alleging facts that if true would constitute a breach by you of these terms. If you are dissatisfied with any of the website material or with any of these terms, your sole remedy is to discontinue using the website.

AsIAm shall not be liable for any claims, losses, injuries, penalties, damages, costs or expenses arising from the use of, or inability to use, the website or its content, or from any action taken or omitted.

By using our website, you agree to the placement of cookies on your device. If you choose not to receive our cookies, we cannot guarantee that your experience will be as fulfilling as it would otherwise be.

Further information about cookies and how they are used by this website and how to control them.

Where a breach of these terms and conditions occurs, AsIAm reserves the right to take such action as it sees fit.

This agreement shall be governed in accordance with Irish law and you submit to the sole jurisdiction of the Irish courts.

Should you have any queries about our terms and conditions, please contact the Web Editor via post or email:

Web Editor
AsIAm
17-21, Temple Road
Blackrock
Co. Dublin
A94 DN40
Ireland

E: ian@asiam.ie

Submitting content
Users are actively encouraged to blog for AsIAm.ie, sharing their experiences and opinions about all things Autism. These submissions may be written in the form of blogs, or visual by the way of podcasts. Submission guidelines are available on site.

Removing Content
If you have submitted content for AsIAm in the past and would like for it to be removed from our website, we will, as a courtesy, honour your request.

Email blogs@asiam.ie, explaining your request and we will try to remove it within three working days. We will then notify you as soon as it is deleted by email.

Exceptions will be made to this courtesy if we feel that a submission is in gross violation of our guidelines. Violations include (but are not limited to) direct threats against a person or group of people, libelling and the inclusion of provocative sexual images. We will act accordingly in such a scenario and pass the content, as well as its contributor(s)’s contact information, onto the appropriate authorities if necessary.

Private information
AsIAm never share your contact details with another party, third or otherwise.

The only instance where your details maybe used by a product outside of AsIAm.ie itself is in our mailing list service. We will never automatically add you to this list. You will always have to provide opt-in consent to be mailed and can be removed at anytime by emailing newsletter@asiam.ie or just clicking “unsubscribe” at the bottom of your email newsletter.

Purpose
AsIAm.ie’s online map of Ireland intends to provide Users with a clear and comprehensive bank of practical resources and services to make use of in their local communities. The map details a series of Autism support groups, educational resources, and clinical services available across the island.

Submitting details
Organisations and services across the island are encouraged to submit their respective details on to AsIAm via email at map@asiam.ie. Simply include a high resolution image of your logo, your present office address and contact information.

Updating & removing details
If you wish to amend the details you have already provided AsIAm, or would like to remove them altogether, email map@asiam.ie.

Equal Opportunities policy and monitoring
AsIAm is committed to equal opportunities at all stages of recruitment and selection. We nonetheless reserve the right to practice positive discrimination as set out by the Employment Equality Act, 1998.

Any candidate with a disability will not be excluded from the unless it is clear that they are unable to perform a duty that is intrinsic to the role, having taken into account reasonable adjustments. Reasonable adjustments to the recruitment process will be made to ensure that no applicant is disadvantaged because of their disability.

We encourage you to complete the Equal Opportunities Monitoring Form as part of your application. This form assists us in monitoring who is applying for employment with us, our adherence to equal opportunities best practice and our progress towards identifying any barriers to diversity among our workforce. This form will be separated from your application on receipt and during the recruitment process, but if you are subsequently employed by us, then we will retain it on your personal file unless you ask us to remove it. You are not obliged to answer all the questions but the more information you supply, the more effective our monitoring will be.

All equal opportunities information supplied will be treated in strictest confidence.If you have any special requirements throughout the recruitment process please contact us at careers@asiam.ie.

AsIAm respects your privacy rights and complies with our obligations under the General Data Protection Regulation (GDPR).

To better protect your privacy, we outline our practices here and the choices you can make about the way your information is collected and used by AsIAm.

The information below explains our policy regarding your privacy, both online and offline. By visiting www.asiam.ie, or sharing personal information with AsIAm, you are accepting the practices described in this Privacy Policy.

Our website (www.asiam.ie) is maintained by AsIAm.

The processing of your personal information is carried out by or on behalf of AsIAm, who is ‘controller’ of the information as outlined below. AsIam is a registered charity in Ireland (CHY21201).

E: ian@asiam.ie for more information.This website contains external links to other websites and AsIAm is not held responsible for the privacy policies of these other websites.

When you visit our website, or make a donation online or offline, you may provide us with personal information (such as name, address, email address, telephone numbers and/or credit/debit card information) that you knowingly choose to disclose, which is collected on an individual basis for various purposes.

This data includes:
‍
Identity Data (name, date of birth)
Contact Data (email address, postal address, email address)
Financial Data (bank statement credit cards)
Transaction Data (including details of your donations or purchases)
Technical Data (IP address)
Marketing Data (your preferences for receiving communication)
Feedback on events
Health Data:  (medical records or assessment for ID card, confirmation of own diagnosis when registering for event or entering survey, assistive technology needs when attending event,)
Social Media Data (usernames on Twitter, Facebook, Instagram.
Analytics of social media engagement.
Images or videos from social media.)
Training Data: Location of Business, Staff Details, Internal Processes, Details of Pupils (if applicable)
Administrative Data: contact information, tax identifiers, bank details, legal claims, data associated with accounts receivable or accounts payable
Direct marketing/fundraising: Contact information, bank details, health data, images, personal stories, video or audio footage, donor and volunteer preferences
Recruitment Data: Application form, references, Garda Vetting, CVs: if interview is conducted online, face/voice and IP address are processed
Wellbeing, Safety and Security Data: Occupational health, access needs, safeguarding information
Website Management Data: Google Analytics data including IP addresses as outlined in Cookie Policy
These purposes include registering to receive email newsletters, requesting further information from us about projects and services, donating to us, ordering literature, making requests, submitting a form on our website, or simply asking a question.
We receive and store any information you enter on our website or give us in any other way, whether it is online or offline.
We ask for personal information so that we can fulfill your request and return your message.
This information is retained and used in accordance with existing laws, rules, regulations, and other policies.
AsIAm does not collect personal information from you unless you provide it to us.
If you choose not to provide any of that information, we may not be able to fulfill your request or complete your order, but you will still be free to browse the other sections of AsIAm.ie.
This means that you can visit our site without telling us who you are or revealing any personally identifiable information about yourself.

When you supply information about yourself for a specific purpose, we use the information for only that purpose (such as to provide the service or information you have requested).

For example, you may be asked to give us individual information to receive information, to donate, to request a School Speaker, or to apply for a job with AsIAm.

Similarly, we use information you provide about yourself or someone else when placing a merchandise order only to provide tax compliant receipts, ship the merchandise and to confirm delivery.

We do not share this information with outside parties except to the extent necessary to complete that order.

You can register with our website if you would like to receive updates on our new projects and services or on our merchandise. Information you submit on our website or over the phone will not be used for this purpose unless you ‘opt-in’ specifically.

We use return email addresses to answer the email we receive, to receipt any transactions, or if follow-up for that specific function is required. Such addresses are carefully guarded by AsIAm for their specific purpose and are not shared with outside parties.

If you contact our information line team, we will not process your personal information other than for the purposes of providing you with information.  We collect information about the types of calls we receive which are used to generate anonymised statistical information only. We may refer callers to our information line, to other agencies and at that point, may share your personal data with these.  This will be made clear to you at the time and will be done with your consent.

AsIAm does not sell, rent, give away, or share its email addresses or other personal contact information with outside sources. AsIAm also does not send mailings on behalf of other organisations.

Should any material changes be made to the ways in which we use personally identifiable information, AsIAm will take reasonable measures to obtain written or email consent from you. We will also post the changes to our use of personally identifiable information on our website at least 30 days prior to a change.

Personally identifiable information is stored on our server and is not publicly accessible. Further, personally identifiable information is only accessed by AsIAm personnel on a “need to know” basis.

To prevent unauthorised access, maintain data accuracy, and ensure the correct use of information, we have put in place appropriate physical, electronic, and managerial procedures to safeguard and secure the information we collect online.Additionally, sensitive data, such as credit card numbers, are encrypted using SSL and immediately transferred to the PSII1 compliant financial processor (Realex) so that they are not saved on our servers. We follow best practice industry standard measures, to provide an additional level of security.

If you have registered to receive communications from us and later change your mind, you may contact us to have your name and contact information removed from our distribution lists.

You can send an email to ian@asiam.ie.

If you would like to verify the data we have received from you, or make corrections to it, you may contact us directly at the email and postal addresses provided above.

Anonymous information is collected for every donor and visitor to this site. This includes pages viewed, date and time, and browser type.

IP numbers are not stored but are temporarily used to determine domain type and, in some cases, geographic region.

This website contains links to other websites.

Please note that when you click on one of these links, you are entering another site. We encourage you to read the privacy statements of these linked websites as their privacy policy may differ from ours.

If you are aged 18 or under, please ask your parent or guardian for their permission to provide us with your contact information.

This cookie policy explains what cookies are and how we use them on our website. You should read this policy, so you can understand what type of cookies we use, the information we collect using the cookies and how that information is used. By using our website, you are agreeing that we can use cookies in accordance with this policy.

Cookies are very small text files stored on your hard drive. They uniquely identify your computer and allow us to store information about your session on our website, improve website security and help us to customise your website experience. A unique user identity is created which ensures that you are not required to re-enter login details as you move throughout the website if logged in as a customer

Cookies are used to assist us in making our website work more efficiently. We use them to remember your preferences, for example; the type of cookies that are activated on the site. These choices are available below.  When you leave the site and come back to us this information can be reloaded from your computer thereby generally improving your user experience.

(i) Strictly Necessary Cookies
These cookies are necessary for the website to function and cannot be switched off in our systems. They are usually only set in response to actions made by you which amount to a request for services, such as setting your privacy preferences, logging in or filling in forms. You can set your browser to block or alert you about these cookies, but some parts of the site will not then work. These cookies do not store any personally identifiable information.

(ii) Analytics Cookies
These cookies allow us to count visits and traffic sources, so we can measure and improve the performance of our site. They help us know which pages are the most and least popular and see how visitors move around the site. All information these cookies collect is aggregated and therefore anonymous. If you do not allow these cookies, we will not know when you have visited our site.

(iii) Targeting Cookies
These cookies may be set through our site by our advertising partners. They may be used by those companies to build a profile of your interests and show you relevant adverts on other sites. They do not store directly personal information but are based on uniquely identifying your browser and internet device. If you do not allow these cookies, you will experience less targeted advertising. We do not use cookies listed under this item in any part of our website.

All Google Analytics information is recorded anonymously and does not provide or share any user-identifiable information, for more information, please see Google’s Privacy Policy.

Google:
_Secure-3PSID: Builds a profile of website visitors to show relevant and personal ads through retargeting
_GRECAPTCHA: A free service from Google to prevent spam and abuse
HSID: contains digitally signed records of a user’s Google Account ID and most recent sign-in
SSID: contains digitally signed records of a user’s Google Account ID and most recent sign-in
SIDCC: Used by Google Maps to provide identification of trusted traffic
SAPSID/APSID: Builds a profile of website visitors to show relevant and personal ads through retargeting on

YouTube
AEC: Google cookie that makes sure requests within browser are made by the user and not by other sites. Prevents sites from acting on user’s behalf
SEARCH_SAMESITE: a cookie used for correct sending of data to Google
1P_Jar: set when you visit Google and stores settings like language and location_gid: Used by Google to identify unique users
CONSENT: Used by Google to store user settings
_ga_H50T0E4HXV: Google Analytics cookie
NID: shows Google ads in Google services to signed out users
OTZ: used by Google Analysis to aggregate data from website visits
SOCS: used by Google to store user’s cookie preferences
-ga: This cookie is used to distinguish unique users by assigning a randomly generated number as a client identifier. It is included in each page request in a site and used to calculate visitor, session and campaign data for the sites analytics reports.
_gat_gtag_ua_46326440_1: cookie from Google tag manager to provide technical monitoring

Facebook:
wd: stores the browser window dimensions and optimizes the rendering of page
dpr: this cookie identifies how content is loaded on screen
sb: this cookie securely identifies the browser
datr: identify the web browser being used to connect to Meta independently of the logged in use
r_fbp: This cookie identifies browsers for the purposes of Facebook providing advertising and site analytics services
Wp-settings-17: contains custom settings relating to logged-in users

Stripe:
_stripe_sid: cookie used by Stripe for fraud prevention
Private_machine_identifier: cookie used by Stripe for fraud prevention
_stripe_mid: this cookie from Stripe shows the length of the period at which a service can store and/or read certain data from your computer by using a cookie, a pixel,  an API, cookieless tracking, or other resources. Cookie_perms: Stripe plugin storing user’s cookie preference

By using the internet browser, you can automatically or manually delete cookies. You can list cookies which you want to permanently reject from your browser. There are many more different options available within your browser settings.

The Data Protection Commissioner has a page of information about cookies , including details of how you can use the settings in your browser to control them.If you would like more information on the social sharing cookies and how to manage them, please visit the relevant social media service provider’s website for more information:

Facebook – https://www.facebook.com/policies/cookies/
Instagram – https://help.instagram.com/1896641480634370?ref=ig
X/Twitter – https://support.twitter.com/articles/20170514#
YouTube – http://www.google.com/intl/en/policies/privacy/

We may update this policy from time to time. Changes in technology, legislation and authorities’ guidance may require us to inform you of the activities we undertake where it affects your privacy rights. You should check this page occasionally to ensure you are familiar with any changes